Home Tools SaaS Consolidation Calculator

The SaaS consolidation calculator.

Estimate how much your subscription stack is quietly wasting on overlapping tools and seats nobody logs into. Every figure below is your own number or an assumption you can change — no invented industry statistics, just transparent arithmetic you can check.

Your stack

Number of SaaS tools

Average cost per tool / month

Number of employees

Adjustable assumptions

Rules of thumb, not facts — drag them to match what you actually see in your stack.

Overlapping / redundant tools 25% Share of tools whose core job another tool already does.

Underused / near-idle tools 20% Share of remaining tools barely used but still billed.

Seats you pay for that go unused 15% Empty or ex-employee seats on per-seat plans.

Estimated waste

$0 / year

Healthy

Total SaaS spend $0/mo

Waste from overlap & underuse $0/mo

Waste from unused seats $0/mo

Estimated monthly waste $0/mo

Consolidation opportunity

Around 0% of your SaaS budget looks recoverable — roughly $0 a year — by cutting duplicate tools, reclaiming idle seats, and merging overlapping workflows.

How the math works: total spend = tools × average cost. Tool waste = (overlap% + a half-weighted underuse% of what's left) × spend. Seat waste = unused-seat% applied to the estimated per-seat portion of spend. All percentages above are yours to change.

Less stack, more leverage.

We build custom tools that replace whole shelves of subscriptions — one system you own instead of ten you rent. Talk to us and we'll tell you honestly which tools are worth replacing and which to keep.

Talk to us → Read: consolidating your SaaS → Read: managing SaaS sprawl →